#NUMBER HEADINGS IN MICROSOFT WORD HOW TO#
#NUMBER HEADINGS IN MICROSOFT WORD UPDATE#

#NUMBER HEADINGS IN MICROSOFT WORD UPDATE#

(Note: Your cross-reference won't update automatically as your headings, and their numbering, changes. Under Insert Reference To, choose something appropriate. In Word 2007 and Word 2010: References > Cross-reference.In Word 2002 and Word 2003: Insert > Reference > Cross Reference.In Word 2000 and before: Insert > Cross Reference.It's easy to create a reference to a heading in Word: In the Appendix, use only Heading 6 to 9 styles. If you do, the Table of Contents and the page numbering will be a mess. Either base Heading 6 on no style, or base it on Heading 5.ĭo not use any Heading 1 to 5 styles in your Appendixes. You probably need to make it larger, perhaps in the same font and size as Heading 1.ĭon't fall for the trap of basing Heading 6 style on Heading 1. For example, out of the box, Heading 6 is in a very small font. Modify the Heading 6 to 9 styles so that they meet your needs. To set up the numbering system for your headings, use the techniques described at Controlling numbered headings: An introduction. Heading 6 might be set up to say 'Appendix A'. So Heading 1 might be set up to say 'Chapter 1' or 'Part 1' or even just '1'. And we use Heading 6 to Heading 9 in the Appendixes. Therefore, we use Heading 1 to Heading 5 for headings in the main body of the document. You have to use the built-in Heading styles in order to be able to use their 'magic' properties (described at Why use Word's built-in heading styles?). Numbering the headings in the body of the document and the Appendixes Referring to captions for figures, tables etc (eg 'see Figure A2.3, below') Referring to headings (eg 'see Chapter 3, above')Ĥ.

#NUMBER HEADINGS IN MICROSOFT WORD HOW TO#

This page shows you how to do numbering for headings, figures, references to figures and page numbers in a document that contains several 'Chapters' (or 'Parts' or 'Sections') followed by one or more Appendixes.Ģ. But it doesn't all work well in an Appendix. The built-in Heading styles have all kinds of 'magic' properties: they can be used to number Figures or Tables, refer to those Figures or Tables, build tables of contents, tables of figures and so on. But they don't cope well with Appendixes. Word's built-in heading styles (Heading 1, Heading 2 and so on) are terrific for numbering headings in your document.

Only then can you create a cross-reference to these captions in the text. Use Heading 6 to 9 styles for the Appendix.Ĭreate a new label (Figure_Apx) to number captions for figures in your Appendix. Use Heading 1 to 5 styles for the main body of the document. Remember that if you’re going to print this out as a booklet, you’ll probably want to use different odd and even pages, which means adding this information one time for the odd page header or footer and then again on an even page for the even page header or footer.Use the built-in heading styles to number headings and figures in an Appendix On the Insert tab, in the Text group, click Quick Parts, click Field, click Page in the list of fields, and then click OK.

Now, you’re going to insert the Page field. Press the TAB key to move the cursor to where you want to put the page number.

In the list of fields, click Section, and then click OK. On the Insert tab, in the Text group, click Quick Parts, and then click Field. In the header or footer, type Chapter and a space. Use Chapter n and the page number in the header or footerįirst, insert a section break before each chapter. In the Chapter starts with style list, click the name of the style that you applied to your chapter headings.Ĭhoose a different separator, if you want, and then click OK. Select the Include chapter number check box.

On the Header and Footer Tools Design tab, in the Header & Footer group, click Page Number, and then click Format Page Numbers. On the Home tab, in the Paragraph group, click the Multilevel List button, and then click the option that includes Chapter. Get Word Use chapter numbers with page numbersįirst, apply a heading style, such as Heading 1, to each chapter heading in your document (use this style only for your chapter headings). Put your best words forward with an Office 365 subscription.

Number headings in microsoft word